Survey: The real cost of uncontrolled data

Survey: The real cost of uncontrolled data

In the last 12 months, RedEye surveyed asset owners from industries including water, power, health, councils, resources, and government. The survey is purposely designed to help organisations understand the state of their own engineering information management process in order to develop the right solutions for their business.

This is what we found.

Poor data management affects the majority of engineers every day

For some context, 61.5% of asset-focused engineers work with engineering reference material such as drawings, schematics, and manuals daily. That is over half of your workforce impacted by poor information management.

Most organisations have little to no version control

Only 18.2% of engineers are using a centralised facility to store and search for their engineering information. The majority of people are still using a combination of hard copies, local copies, and servers with no identifiable single source of truth.

There are significant financial costs associated with wasted time

Only 26.8% of our survey respondents could find the engineering information they required in under 15 minutes. When you think about the average salary of an engineer and how often they look for information, you can quickly see how this can become a significant cost to organisations due to inefficiencies.

Approximately 3 out of 4 people cannot find the latest drawing versions

72.8% of engineers cannot find the latest changes or revisions of a drawing using their existing methods. This presents safety risks to field workers who may not have the correct data when working on site.

Most organisations are at high risk of data duplication

87.3% of engineers are sharing their engineering data with others using paper or email. Both these methods are uncontrolled and affect the duplication of drawings and the quality of your data set.

We hear about mobility all the time but what did our survey respondents think about it? 90% of engineers who do field work believe that mobility would improve productivity, 55% believe it would decrease time delays and costs, and 31% believe it would improve safety. Only 4.9% of our respondents thought that mobilising the way they work was not important.

It’s clear that one of the highest costs to asset management is due to an unproductive workforce losing time searching and managing uncontrolled data. These numbers also don’t take into account the potential cost of downtime to operations that are disrupted due to poor document and data management.

Hopefully, these statistics provide some thought and help you look more consciously at the way your workforce is operating. If you have any questions or would like to discuss this further, please reach out to me at

RedEye can help organisations at any stage of the digital transformation journey, from digitising engineering drawings to improving work completion to developing cutting edge technology for optimising asset performance. To find out the current state of your organisation, complete your own Digital Maturity Assessment here





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