How To: Simplify Asset Data Management
What is the cost of poorly managed critical asset data? Aside from creating a disengaged and frustrated team, inaccessible and decentralised data hurts your bottom-line and increases the probability of safety incidents. Data that lives in multiple locations slows productivity for teams and organisations that need to share and access it.
In a recent survey, we found that organisations lose as much as $104,000 a week in search time alone.
Common uncontrolled data sources, such as paper, USBs, and hallway conversations, make it difficult to maintain a single source of truth when passing information from worker to worker. An individual can spend decades contributing to the maintenance of the same asset, becoming a wealth of unwritten knowledge their team can only access through them. When that person chooses to leave the business or retire, there’s a risk of that knowledge leaving with them.
Part of the solution is to implement a data management system to pool all data and documents into one place, creating a common data environment. Complex data records are transformed into metadata, which gives users the ability to search beyond document titles. A version-controlled, single source of truth provides all users with data accessibility and visibility while allowing the data set to be modified as your organisation evolves.
How can this also improve work completion on assets?
Too often we hear stories of workers arriving at scheduled jobs with an armful of incorrect papers. A severe safety incident or error eventually reveals they’re working off the wrong or outdated document version. EAM systems are a kaleidoscope of information, with a range of data sources and formats being fed into them.
It’s challenging for workers to find meaningful information quickly when there are multiple document versions in multiple locations, spread across both paper and digital formats.
Not only does RedEye allow you to manage your drawings and documents efficiently, but that data is easily linked to asset maintenance tasks. Workers have access to a full range of asset information, available online, offline, or even underground. This includes easy access to the asset’s history of drawings and mark-ups, safety inspections, issues, location, scheduled jobs, and other essential metadata.
RedEye helps you to:
Link Jobs & Issues to Assets
Workers can raise issues from the field, providing maintenance managers with real-time access to live field data. Linking issues and jobs to assets and sub-assets allows you to track all related activities for greater maintenance outcomes.
Update Attributes and Metadata
Each asset will have its own set of metadata that is either shared or unique. Over time, attributes and metadata can be updated so your asset information stays dynamic rather than static.
Consume Version Controlled Supporting Documentation
As your data is updated, it will be maintained and version-controlled in your document management solution. Any linked documents will update when the source file has been changed, including uploading paper versions. This ensures each asset will always have the latest version, allowing your maintenance workers to easily perform work onsite and leave the papers behind.
Integrate into Supporting Systems
We have an API that allows you to plug into any system, and we personally assist with integration to ensure your workflow is uninterrupted.
Present Data in Configurable Dashboards
User-configurable dashboards give you visualised data to monitor your asset’s Issues and Job completions. The insights from this data can help you make greater strategic decisions around your asset maintenance.
If you’re interested in simplifying your asset data but you’re unsure where changes should be made, our team are happy to help! Contact us at firstname.lastname@example.org